COLLECTION OF PERSONAL INFORMATION
Personal Information is information about you that identifies you as an individual, for example, your name, address, e-mail address, or telephone number.
We collect information that you voluntarily provide to us through responses to our lead capture forms, search functions, questionnaires, feedback and the like. We may also ask you to provide additional information such as your e-mail address if you want to obtain additional services, information, participate in a contest or to resolve complaints or concerns.
HOW DOES COMPANY USE INFORMATION GATHERED ABOUT ONLINE VISITORS?
Before forwarding us any personal information, please be advised that any information gathered on our Sites may be used in the aggregate for research and development relating to our Sites and/or for future site development and, if you ask us to, to send you promotional materials. In particular, we may use information gathered about you for the following purposes: to monitor interest in our range of products and to assist us to tailor the content of our Sites to your needs by collecting information about your preferences through tracking of patterns page views on our Sites; to create a profile relating to you in order to show you the content that might be of interest to you and to display the content according to your preferences; and, in circumstances where you have indicated that you wish to receive additional information, to send you information about us and promotional material about our products together with details of any offers we may have available from time to time.
PROMOTIONAL AND INFORMATIONAL OFFERS
With the permission of an online visitor, information submitted at the time of registration or submission may be used for marketing and promotional purposes by the Company provided notice of this fact is made available online. If a visitor objects to such use for any reason, he/she may prevent that use, either by e-mail request or by modifying the registration information provided. The Company uses reasonable efforts to maintain visitors’ information in a secure environment. If you have submitted personal information and want to change it or opt-out, please contact us as described below.
DISCLOSURE OF INFORMATION
The Company, in common with many web site operators, may use standard technology called “cookies” on its Sites. Cookies are small data files that are downloaded onto your computer when you visit a particular web site. You can disable cookies by turning them off in your browser; however, some areas of the Sites may not function properly if you do so.
PROTECTION OF CHILDREN ONLINE
The Company considers the protection of children’s privacy, especially online, to be of the utmost importance. We do not knowingly collect or solicit personal information from children nor do we allow them to become registered users of, or to request information through, our Sites or help-seeking information lines.
ADDITIONAL TERMS FOR CERTAIN WEBSITES
The following additional information applies to our Sites that require registration. Generally, you are not required to provide personal information as a condition of using our Sites, except as may be necessary to provide you with a product or service that you have requested. However, some of our Sites are restricted to certain individuals such as health care professionals or our prescription drug patients and we may require these individuals to register upon entry by providing us with certain information.
PROTECTION OF INFORMATION:
Our Commitment to Security.
We have put in place physical, electronic, and managerial procedures to safeguard and help prevent unauthorized access, maintain data security, and correctly use the information we collect online. The Company applies security safeguards appropriate to the sensitivity of the information, such as retaining information in secure facilities and making personal information accessible only to authorized employees on a need-to-know basis.
Storage of Information:
POLICY GUIDANCE & STANDARD
SCOPE AND PURPOSE
This policy guidance & standard (PG&S) applies to Eco-Tec Inc. All Eco-Tec Personnel must comply with this PG&S. References in this document to “Eco-Tec personnel” include members of the board of directors, officers, employees and independent contractors. All Eco-Tec personnel whose principal job responsibilities or accountabilities are in the areas of communications or investor relations, and all Eco-Tec officials with a position of President, Vice President, General Manager or higher, must be thoroughly familiar with this PG&S, and for such individuals, this PG&S is subject to and forms part of Eco-Tec’s Standards of Business Conduct Code and Compliance Program. The objectives of this Policy Guidance and Standard on Public
Communications, in conjunction with Eco-Tec’s Standards of Business Conduct Policies are to ensure that Eco-Tec has appropriate processes in place to communicate to the public in a timely, factual and accurate manner, and to communicate material information in a way that constitutes general disclosure.
GUIDANCE & STANDARDS INDEX
- Communications to the Public – Defined
- Inadvertent Selective Disclosure
- Annual Outlook
- News Releases
- Speeches and Public Presentations
This PG&S applies to all of the Company’s communications to the public. A communication to the public is a communication made under any circumstances where it is placed in, or is likely to enter, the public domain, and can include communication to employees generally, that is not expressly subject to an obligation of confidence. Eco-Tec’s communications to the public include, but are not limited to:
Formal written documents such as technical white papers, annual information forms, press releases, newsletters, environment and social responsibility reports that are made generally available outside the Company; advertising and marketing literature, and oral presentations by Eco-Tec personnel on behalf of Eco-Tec, such as speeches, sales presentations and analyst / media conferences, professional and industry conferences, interviews and meetings, whether or not stated to be on a “confidential” or “off the record” basis.
The primary spokespersons for the Company are the CEO, Chairman, CFO and President
Presidents. Within each business unit, the chief executive of that business unit is a designated spokesperson for that business unit. These spokespersons may, from time to time, designate others to communicate on behalf of the Company either in their absence or in response to a specific enquiry or category of enquiry. The spokespersons named above shall keep a current written list of other such designated spokespersons and shall ensure that the list is available to the communications department in the corporate office. Eco-tec personnel other than the appropriate designated spokespersons shall not issue communications to nor respond to enquiries about Eco-Tec from the media, members of the investment community, or other members of the public. Eco-Tec shall promptly refer all such enquiries to the appropriate designated spokesperson or, in cases of doubt, the President.
It is Eco-Tec’s standard policy not to confirm or deny market rumours or speculation. The Vice Presidents may, where it is deemed appropriate, in their discretion, and where it will not otherwise constitute selective disclosure or otherwise contravene this PG&S, correct misinformation in the public domain that may arise from spurious rumours that are not widespread and not reasonably expected to impact the market.
INADVERTENT SELECTIVE DISCLOSURE
If material non-public information is inadvertently disclosed selectively, the Company will take immediate action to achieve general disclosure of the material information as soon as possible, and in any event within 24 hours of discovering there has been inadvertent Selective Disclosure.
The Material Information Committee will be promptly informed of such inadvertent Selective Disclosure and may provide direction as to any steps to be taken by the Company pending general disclosure, which may include requesting a trading halt.
The Company shall issue an annual outlook before or early in each financial year to assist the community in understanding the Company’s expectations for key performance factors. The performance factors to be addressed in the outlook will be determined by the CFO and/or the President. The outlook shall be reviewed quarterly and otherwise at such time or times as the CFO determines. In addition, should any material events or circumstances occur that the CFO reasonably believes will materially alter the issued outlook including any update thereto, the Company shall promptly issue an update. The Company shall establish and implement reasonable due diligence procedures for preparation of the outlook and updates thereto. The Company’s outlook and all updates to same shall be broadly and publicly disseminated.
SPEECHES AND PUBLIC PRESENTATIONS
When Eco-Tec personnel are asked to make a public presentation on behalf of Eco-Tec, if they will be presenting information that is not already on the public record, they must ensure that they have, or receive, the authorization of a designated spokesperson. All speeches or other public presentations that contain previously undisclosed business information that would be of general interest to the investment community, or that contain otherwise sensitive information, must also be approved in the same manner as news releases and in addition, must be approved by the Vice President, Business Development or Vice President, Sales & Marketing. Except with the approval of the senior management, material announcements shall not be made solely through speeches or public presentations, but rather must be made in a manner which constitutes broad public dissemination.